Financial Policies, Procedures & Forms

Policies, procedures and forms for our volunteers, leaders and contractors including the Reimbursement Form.


Volunteer Reimbursement Request Form

Use this form to request a reimbursement for purchase you made in support of Mountaineers programs. Instructions and Account Definitions are included on the form.

Microsoft Excel Spreadsheet icon Volunteer Reimbursement Request.xlsx — Microsoft Excel Spreadsheet, 30 KB

Account Definitions for Coding Invoices and Reimbursement Requests

Definition and examples of commonly used account numbers for coding invoices and reimbursement requests.

Excel spreadsheet icon Branches Chart of Accounts with Definitions 2012-13.xls — Excel spreadsheet, 34 KB

Insurance Coverage for Leaders

A summary of the insurance coverage in effect for volunteer leaders of Mountaineers activities.

PDF document icon Volunteer Insurance Coverage.pdf — PDF document, 422 KB

Cancellation & Refund Policy

Our cancellation and refund policies and how-to for activities, courses, events, and lodge reservations.

Independent Contractor Packet

A complete packet to send to independent contractors informing them of the agreement requirements.

PDF document icon Independent Contractor Packet - Fillable.pdf — PDF document, 1.52 MB

W9 Form - Blank

PDF document icon W9 Form Blank.pdf — PDF document, 839 KB