Financial Policies, Procedures & Forms

Policies, procedures and forms for our volunteers, leaders and contractors including the Reimbursement Form.


Volunteer Reimbursement Request Form

Use this form to request a reimbursement for purchase you made in support of Mountaineers programs. Instructions and Account Definitions are included on the form.

Microsoft Excel Spreadsheet icon Volunteer Reimbursement Request Template 9.2018.xlsx — Microsoft Excel Spreadsheet, 31 KB

Insurance Coverage for Leaders

A summary of the insurance coverage in effect for volunteer leaders of Mountaineers activities.

PDF document icon Volunteer Insurance Coverage.pdf — PDF document, 422 KB

Cancellation & Refund Policy

Our cancellation and refund policies and how-to for activities, courses, events, and lodge reservations.

Independent Contractor Packet

A complete packet to send to independent contractors informing them of the agreement requirements.

PDF document icon Independent Contractor Packet - Fillable.pdf — PDF document, 1.52 MB

W9 Form - Blank

PDF document icon W9 Form Blank.pdf — PDF document, 839 KB