Financial Policies, Procedures & Forms

Policies, procedures and forms for our volunteers, leaders and contractors including the Reimbursement Form.


Volunteer Reimbursement Request Form

Use this form to request reimbursement for expenses incurred as a volunteer.

Microsoft Excel Spreadsheet icon Reimbursement Request Form 5.14.19.xlsx — Microsoft Excel Spreadsheet, 31 KB

Volunteer Travel Reimbursement Policy

PDF document icon volunteer_travel_reimbursement_policy.pdf — PDF document, 227 KB

Insurance Coverage for Leaders

A summary of the insurance coverage in effect for volunteer leaders of Mountaineers activities.

PDF document icon Volunteer Insurance Coverage.pdf — PDF document, 422 KB

Cancellation & Refund Policy

Our cancellation and refund policies and how-to for activities, courses, events, and lodge reservations.

Independent Contractor Packet

A complete packet to send to independent contractors informing them of the agreement requirements.

PDF document icon Independent Contractor Packet Updated 2019.pdf — PDF document, 665 KB

Volunteer Acknowledgement Form

PDF document icon volunteer_acknowledgment_form.pdf — PDF document, 747 KB

The Mountaineers Financial Policies & Procedures

PDF document icon The Mountaineers Financial Policy and Procedure Manual rev4-2-15.pdf — PDF document, 546 KB

Board Policy on Financial Management

Payment for Services Policy

Microsoft Word Document icon Payment For Services Policy v03-18-2014.docx — Microsoft Word Document, 669 KB

Independent Contractor Form

PDF document icon Independent Contractor Form - Fillable.pdf — PDF document, 348 KB

W9 Form - Blank

PDF document icon W-9 Blank for Vendors.pdf — PDF document, 129 KB

501c3 Determination Letter

PDF document icon 501c3 Determination Letter.pdf — PDF document, 116 KB