Branch & Committee Administration

Documents, links, and resources related to the volunteer work of serving on a committee - this is what helps to keep our programs running!

Position Description Templates

A collection of template position descriptions for branches and committees to customize and use for recruitment and management. These templates are an available best practice to clarify roles and responsibilities.

Branch Positions

Branch Positions

Mountaineers programs are organized and led by volunteers across our seven branches. Each branch has the following positions.

Organizational Structure

This file provides a visual representation of our governance structure and multiple operational entities (lodges, branches, staff, etc.). Use it like an "org chart" to get, or teach, a better understanding of how the many groups within the organization rely on each other.

application/pdf 2022 Org Chart.pdf — 87.6 KB

Feedback Survey Forms

PDF versions of our electronic Feedback Survey Forms. Updated March 2018.

Survey Tools for Polling Your Participants or Volunteers

The Mountaineers has an account with Alchemer for its branches to utilize. This tool is a robust survey engine that lets you create simple or complex surveys to be sent out to your constituent group. You can also view surveys made by other volunteers, and if you like it, you can copy and tweak it rather than starting from scratch!

application/pdf Alchemer Info Sheet.pdf — 498.1 KB

Receiving Behavior Complaints

Overview of the different ways The Mountaineers can receive a behavior complaint, and how we determine if we should follow the major or minor complaint process.

application/pdf Problem_Behavior_Receiving_Complaints.pdf — 129.5 KB

Major Complaint - Formal Process

Overview of the process used to address major problem behavior complaints.

application/pdf Behavior_Complaints_Major.pdf — 111.8 KB

Minor Complaint - Lightweight Process

Overview of the process used to address minor problem behavior complaints.

application/pdf Behavior_Complaints_Minor.pdf — 105.3 KB

Volunteer Recruitment Template

This template helps you design and market ANY volunteer position your committee may need. Using a format like this helps people screen themselves into work that interests them. It also saves committee time explaining roles to people you are recruiting and allows you to reach a broader audience with what needs you have. If you want this posted on the "Volunteers Needed" Blog, please contact Member Services at

application/vnd.openxmlformats-officedocument.wordprocessingml.document Volunteer Position Description Template Simple Form - best for most positions.docx — 37.8 KB

Sample Meeting Minutes Template

With input from a variety of committee secretaries and minute-takers, this is one example of a way to document committee meetings and decisions. High-quality documentation and storage allows other volunteers to quickly identify decision-makers and "next steps," and it prevents our volunteers re-addressing issues that have already been decided. Ultimately, people save time looking for information and we can spend that time doing things!

application/vnd.openxmlformats-officedocument.wordprocessingml.document Meeting Minutes Template.docx — 35.3 KB

Program Evaluation Tool

Every committee and branch in the organization can benefit from strategic thinking and planning on a regular basis. This document leads you through a useful structure for assessing your program's effectiveness and helps plan for future modifications or investments that are consistent with the overall mission of The Mountaineers.

application/pdf Program Evaluation Tool.pdf — 493.9 KB

Committee Resource Manual

We have compiled a collection of documents that should answer most questions people have as they run our programs and outdoor centers. Hard copies may also be provided by staff. You can add your own committee's documents in the section for committee materials, and this document will evolve as we learn what information is most useful for others. Feel free to suggest new/different information! Please contact Member Services at will your feedback.