Branch & Committee Administration
Board Policies
Link to all Board Policies governing the operations of The Mountaineers.
Clubwide Activity Standards
Link to all Branch Leadership Committee-approved Clubwide Activity Standards.
Starting a New Committee and/or Activity
This document describes the process for a new committee and/or activity at The Mountaineers.
Position Description Templates
A collection of template position descriptions for branches and committees to customize and use for recruitment and management. These templates are an available best practice to clarify roles and responsibilities.
Branch Positions
Mountaineers programs are organized and led by volunteers across our seven branches. Each branch has the following positions.
Organizational Structure
This file provides a visual representation of our governance structure and multiple operational entities (lodges, branches, staff, etc.). Use it like an "org chart" to get, or teach, a better understanding of how the many groups within the organization rely on each other.
2022 Org Chart.pdf
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Committee Charter Template
Can be copied and edited as a template for writing or revising committee charters.
Feedback Survey Forms
PDF versions of our electronic Feedback Survey Forms. Updated March 2018.
Survey Tools for Polling Your Participants or Volunteers
The Mountaineers has an account with Alchemer for its branches to utilize. This tool is a robust survey engine that lets you create simple or complex surveys to be sent out to your constituent group. You can also view surveys made by other volunteers, and if you like it, you can copy and tweak it rather than starting from scratch!
Alchemer Info Sheet.pdf
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Basecamp for Volunteers
A tutorial on how to use Basecamp as a volunteer. Basecamp is a project management tool to help committees organize, communicate, and store files in one place.
Zoom Video Conferences for Volunteers
A tutorial document on how committees can use Zoom Video Conferencing to help them hold virtual meetings.
Pro Tips for Leading Trips
A resource containing basic trip logistics, choosing a destination, leading a Mountaineers trip, Mountaineers emergency procedures, seven steps in accident response, and incident reports for current and aspiring trip leaders
Receiving Behavior Complaints
Overview of the different ways The Mountaineers can receive a behavior complaint, and how we determine if we should follow the major or minor complaint process.
Problem_Behavior_Receiving_Complaints.pdf
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Major Complaint - Formal Process
Overview of the process used to address major problem behavior complaints.
Behavior_Complaints_Major.pdf
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Minor Complaint - Lightweight Process
Overview of the process used to address minor problem behavior complaints.
Behavior_Complaints_Minor.pdf
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Volunteer Recruitment Template
This template helps you design and market ANY volunteer position your committee may need. Using a format like this helps people screen themselves into work that interests them. It also saves committee time explaining roles to people you are recruiting and allows you to reach a broader audience with what needs you have. If you want this posted on the "Volunteers Needed" Blog, please contact Member Services at info@mountaineers.org.
Volunteer Position Description Template Simple Form - best for most positions.docx
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Sample Meeting Minutes Template
With input from a variety of committee secretaries and minute-takers, this is one example of a way to document committee meetings and decisions. High-quality documentation and storage allows other volunteers to quickly identify decision-makers and "next steps," and it prevents our volunteers re-addressing issues that have already been decided. Ultimately, people save time looking for information and we can spend that time doing things!
Meeting Minutes Template.docx
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Program Evaluation Tool
Every committee and branch in the organization can benefit from strategic thinking and planning on a regular basis. This document leads you through a useful structure for assessing your program's effectiveness and helps plan for future modifications or investments that are consistent with the overall mission of The Mountaineers.
Program Evaluation Tool.pdf
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Committee Resource Manual
We have compiled a collection of documents that should answer most questions people have as they run our programs and outdoor centers. Hard copies may also be provided by staff. You can add your own committee's documents in the section for committee materials, and this document will evolve as we learn what information is most useful for others. Feel free to suggest new/different information! Please contact Member Services at info@mountaineers.org will your feedback.