Recording Volunteer Hours

Recording Volunteer Hours

Learn how to record volunteer hours for leaders, instructors, and volunteers who helped out at your activity or event.

Volunteer hours are associated with activity and event listings. They may be entered in bulk or  you may select specific individuals and attribute specific hours based on that member's contribution. 

ACTIVITIES (Trips, Lectures, Field Trips, Seminars, and Clinics)

You can bulk award volunteer hours to anyone who is on the roster as a leader, co-leader, assistant leader, mentored leader, or instructor when you close out the activity by entering in hours in the "Volunteer Hours" field.

If you'd like to individual attribute volunteer hours, click the "Edit/Cancel" link next to the person's name and edit their hours in the pop-up window. 

 

EVENTS

You can bulk add volunteer hours to registered Event Contacts and anyone you added to the roster with the role of volunteer (rather than participant). 

And similarly to activity rosters, you can also click the "Edit/Cancel" link next to anyone's name on the roster and add in his or her individual hours. 

We don't currently have a good way to report hours for committee admin not directly related to a specific event or activity, but we are hoping to have that in the future. Please comment and vote for this web enhancement here on the feedback site

General Guidelines about recording hours

  1. For overnight trips, do not record hours that the volunteer spends sleeping.
  2. Do record hours that the volunteer may have spent preparing for the event/activity, such as route research, emails back and forth between other participants, etc.

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Anita Elder
Anita Elder says:
Fri, Jan 13, 2017 8:45 AM

What about volunteer hours used to prepare course materials, brochures, helping the club with graphic design, etc.? Do those not count as volunteer hours? Often, they take up more time than the class/event itself!

Tess Wendel
Tess Wendel says:
Fri, May 26, 2017 12:27 PM

Right now we don't have a great way to capture these, if you list committee meetings you can record some of these associated with the committee meetings.

Tess Wendel
Tess Wendel says:
Fri, May 26, 2017 12:59 PM

We are hoping to get more volunteer hours functionality soon. To stay up to date on this issue subscribe to this feedback item. http://feedback.mountaineers.org/forums/273688-general-feedback/suggestions/8718028-entering-tracking-and-reporting-volunteer-hours-s