Branch and Committee Administration

Documents, links, resources related to the volunteer work of serving on a committee that helps keep our programs running! Feel free to upload resources of a general nature that other branches may appreciate.

Volunteer Recruitment Template

This template helps you design and market ANY volunteer position your committee may need. Using a format like this helps people screen themselves into work that interests them. It also saves committee time explaining roles to people you are recruiting and allows you to reach a broader audience with what needs you have. If you want this posted on the "Volunteers Needed" Blog, please contact Member Services ( or Becca Polglase (

Microsoft Word Document icon Volunteer Position Description Template Simple Form - best for most positions.docx — Microsoft Word Document, 37 KB

Sample Meeting Minutes Template

With input from a variety of committee secretaries and minute-takers, this is one example of collected wisdom about documenting committee meetings and decisions. Quality documentation and storage allows other volunteers to quickly identify decision-makers, "next steps," and prevents re-addressing issues that have already been decided. Ultimately, people save time looking for information and can spend that on DOING things!

Microsoft Word Document icon Meeting Minutes Template.docx — Microsoft Word Document, 35 KB

Program Evaluation Tool

Every committee and branch in the organization can benefit from strategic thinking and planning on a regular basis. This document leads you through a useful structure for assessing your program's effectiveness and helps plan for future modifications or investments that are consistent with the overall mission of The Mountaineers.

PDF document icon Program Evaluation Tool.pdf — PDF document, 493 KB

Mountaineers Staff Positions, Roles, and Branch Liaison Assignments

This document summarizes the roles and functions each staff position is tasked with as well as who is assigned as a liaison to each branch or outdoor center. It is meant to help you find the person who is most likely to be able to give you the support and resources you need.

PDF document icon Program Staff Position Summaries 7-2016.pdf — PDF document, 706 KB

Organizational Structure

This file provides a visual representation of our governance structure and multiple operational entities (lodges, branches, staff, etc.). Use it like an "org chart" to get, or teach, a better understanding of how the many groups within the organization rely on each other.

PDF document icon Operations Chart 2015.pdf — PDF document, 27 KB

Committee Resource Manual

We have compiled a collection of documents that should answer most questions people have as they run our programs and outdoor centers. Hard copies are provided by staff, but the materials are also available here in case you need an additional binder or simply want to access the materials online. You can add your own committee's documents in the section for committee materials and this document will evolve as we learn what information is most useful. Feel free to suggest new/different information as we update this on a regular basis. Contact Becca Polglase ( with your feedback!

Recording Volunteer Hours

Recording Volunteer Hours

Learn how to record volunteer hours for leaders, instructors and volunteers who helped out at your activity or event.

Branch Positions

Branch Positions

Our outdoor experiences are organized and led by volunteers based out of seven branches to serve our community. Each branch has the following positions: