Branch and Committee Administration

Documents, links, and resources related to the volunteer work of serving on a committee - this is what helps to keep our programs running! Please feel free to upload resources of a general nature that other branches or committees may appreciate.


Branch Positions

Branch Positions

Our outdoor experiences are organized and led by volunteers based out of seven branches to serve our community. Each branch has the following positions.

Recording Volunteer Hours

Recording Volunteer Hours

Learn how to record volunteer hours for leaders, instructors, and volunteers who helped out at your activity or event.

Organizational Structure

This file provides a visual representation of our governance structure and multiple operational entities (lodges, branches, staff, etc.). Use it like an "org chart" to get, or teach, a better understanding of how the many groups within the organization rely on each other.

PDF document icon Operations Chart 2015.pdf — PDF document, 27 KB

Survey Tools for Polling Your Participants or Volunteers

The Mountaineers has an account with SurveyGizmo for its branches to utilize. This tool is a robust survey engine that lets you create simple or complex surveys to be sent out to your constituent group. You can also view surveys made by other volunteers, and if you like it, you can copy and tweak it rather than starting from scratch!

Microsoft Word Document icon Survey Gizmo Info Sheet.docx — Microsoft Word Document, 31 KB

Volunteer Recruitment Template

This template helps you design and market ANY volunteer position your committee may need. Using a format like this helps people screen themselves into work that interests them. It also saves committee time explaining roles to people you are recruiting and allows you to reach a broader audience with what needs you have. If you want this posted on the "Volunteers Needed" Blog, please contact Member Services at info@mountaineers.org.

Microsoft Word Document icon Volunteer Position Description Template Simple Form - best for most positions.docx — Microsoft Word Document, 37 KB

Sample Meeting Minutes Template

With input from a variety of committee secretaries and minute-takers, this is one example of a way to document committee meetings and decisions. High-quality documentation and storage allows other volunteers to quickly identify decision-makers and "next steps," and it prevents our volunteers re-addressing issues that have already been decided. Ultimately, people save time looking for information and we can spend that time doing things!

Microsoft Word Document icon Meeting Minutes Template.docx — Microsoft Word Document, 35 KB

Program Evaluation Tool

Every committee and branch in the organization can benefit from strategic thinking and planning on a regular basis. This document leads you through a useful structure for assessing your program's effectiveness and helps plan for future modifications or investments that are consistent with the overall mission of The Mountaineers.

PDF document icon Program Evaluation Tool.pdf — PDF document, 493 KB

Committee Resource Manual

We have compiled a collection of documents that should answer most questions people have as they run our programs and outdoor centers. Hard copies may also be provided by staff. You can add your own committee's documents in the section for committee materials, and this document will evolve as we learn what information is most useful for others. Feel free to suggest new/different information! Please contact Member Services at info@mountaineers.org will your feedback.

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