Posting Hikes in the Database

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Posting Hikes

Once you have been approved to lead hikes (see Becoming a Hike Leader), you have a couple of way to post your hike to the Mountaineers Database.

If you want your trip to get into the Go-Guide, please send it in by one of these methods:  

• Website: Hike leaders can enter trips directly into the club database via www.mountaineers.org . This is the preferred method of signing up to lead trips. See the Directions on How to Post  a Hike below.   If you submit a trip via the clubhouse website by the go-guide deadline, your trip will be listed in the Go-Guide.       
• E-mail: Sign up to lead hikes via e-mail at: Hike signup e-mail,  You can expect to have a response to confirm the details of your trip. 

If you want ideas for hike destinations, be sure to review the Mountaineers Database or the Washington Trails Association website.

Note: Only Mountaineer members who are on the current leader's list may schedule hikes. If you would like to become a leader, see the Becoming a Hike Leader page.

Thank you for your willingness to lead trips and sharing the outdoors with fun!

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Here's the steps:

1. Go to www.mountaineers.org and click on "Log in" in the upper center corner.
2. Type in your log in and password and click on "Sign in".  If you don't have a login and password, click on the "Need Help?" to the right of the Login button!! or contact clubhouse.
3. Click on "Activities" in the upper left-hand corner.
   
4. Click on "Activity Setup" in the middle left-hand side in the Activities box.
   
5. For Activity Type, select "Hike."
6. For Activity Category, select "Trip."
7. For Destination Name, type in a one of the words for your destination.  For example, for a trip on Tiger Mountain, type in “Tiger.”  Note that it's good to only put one word in as the search is very literal.  If you put in "Tiger Mountain" and it's in the database as "Tiger Mtn", you will not see this option.  However, if you put in "Tiger" it will search the database and display all hikes with "Tiger" in them.
8. Click on the Search button.
9. The search results are listed below.  If more than ibe hike appears, click on the one that looks the closest.  If it doesn’t turn out to look right, you can backtrack to this page again by using the “Back” button.
10. The next screen shows some of the particulars of the hike – mileage, elevation, book references.  Hopefully, the mileage and elevation will be close to what your trip actually is.  Listed also will be dates that this hike is already scheduled (if it is scheduled) so you don’t end up picking the same hike on the same day some one else is leading it.

***Note – if your hike is not listed, you need to contact stevepayne@mindspring.com to get it officially in the database***  If you choose to do a leader's choice hike, it might be wise to mention the approximate distance and elevation you are intending to do.

11. Click on “Create New Activity” button at bottom of page.
12. This is the first of four pages on which you can enter information to customize your hike. Fill out:

• Committee: Hiking
  
• Branch: Seattle
• Beginning date and end date are the same (ie the date of your hike)
• Meeting time and place.  Note that for meeting time, you need to click on three fields – hour, minutes and am/pm
• Event Leader Notes – is where you put in all the verbiage you want about your trip.  Note – this will appear on the website and in the confirmation e-mail participants get who sign up for your trip.
• If you want participants to contact you directly to sign up, this is where you choose "Sign up with Leader" or "Leader permission Required". 

13. Check the info over carefully – and then click the NEXT button at bottom
14. The next window is to specify when the trip sign up opens and closes.  In general, opening date is two Wednesdays before the trip.  Closing date is the Thursday before the trip.  Please note traditionally the trips open for sign up two Wednesdays before, but with the current system, a leader can chose to open and close the trip sign up whenever they desire.  However, if you want the clubhouse to arrange carpooling, they generally will only do that for trips that have closed for sign up by the Thursday prior to the trip. You will almost always have to change the default dates that are put up!
15. Click on Next button at bottom of page.
16. The next page lists all the details of your trip. If you want to edit it, click on Edit button at bottom of page. If it looks fine, click on Submit button at bottom of page 

*****NOTE YOUR TRIP WILL APPEAR ON THE WEB IN A MATTER OF MINUTES AFTER YOU CLICK THIS*****   You should also receive an e-mail confirmation that you posted the trip.                                            

Trouble shooting - This process should take less than 10 minutes!!.  If you are have questions or concerns, please contact the Mountaineers Program Center (206 521-6000) and they will fix or walk you thru the process.  Or contact: stevepayne@mindspring.com.