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This page is designed to provide helpful information for Mountaineers volunteers, whether you're a leader, committee administrator, or branch administrator. Below, you'll find information on alternative funding for your activities, step-by-step instructions for building both destination templates and new activities, where to find forms, board policies and more.
If you have a suggestion for a topic to be included here, please contact us. |
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Grants for Programs | Destination Building | Activity Building
Forms | Board Policy Manuals | More Online Help
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Grants for Programs
In April of 2003, the Board of Trustees chartered the Fundraising Committee to help identify ways of funding program beyond the traditional methods of dues and fees.
One way in which it does this is by acting as liaison between The Mountaineers Foundation and programs eligible for grants and fiscal sponsorships. If you are a leader and are looking for a way to finance your program.
In general, your program must meet certain requirements. Projects must be:
- Educational, scientific, historical, or charitable in nature
- Of benefit to the general public (not just Members)
- Support and uphold the purposes and the mission of the Mountaineers and the Mountaineers Foundation
If you have a project or program that needs financing, and it meets the general requirements listed above, you should consider submitting an application to the Fundraising Committee.
Grant Guidelines
Grant Application (MS-Word file)
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Destination Building
Destinations are the templates upon which leaders build activities. The destination includes all of the generic, non-date-specific information such as elevation gain, distance round trip, land manager, etc. It can also contain a general description of the activity (e.g. "This hike winds through virgin forest.").
Committee/branch chairs and those volunteers designated as administrators are able to create new destinations. Before creating a new destination, our system asks you to search all existing destinations to ensure you don't create a duplicate of an already-existing template.
Destinations are created through the Activity Setup screen, accessible through the side navigation on the Activity Search page or home page.
View step-by-step instructions for creating a new destination.
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Activity Building
Activities are the heart of The Mountaineers. This encompasses all the hikes, climbs, banquets, work parties, etc. Typically, once a leader has decided to lead a new activity, they (or a committee-designated trip coordinator) will add it to the online activity database.
Using a destination template (see above), the leader will create a new activity and supply the event-specific information such as meeting place, meeting time, participant numbers, and more. The activity also has a place for leader's notes, where you can add in any information you think participants will need to know (e.g. "There's a little snow still on the trail, so we may take an alternate route once we arrive.").
Leaders and trip coordinators can create new activities. To become a leader, you should contact the appropriate committee and make sure they add you to the online committee roster.
Activities are created through the Activity Setup screen, accessible through the side navigation on the Activity Search page or home page.
View step-by-step instructions for creating a new activity.
We have also provided a few tips for adding HTML to the Leader's Notes section of the activity.
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Forms
Many of the forms you need to run and facilitate programs can be found in electronic format online. There are two places to find this material in the Communities area of the website:
FAQs and Forms
This community's document archive contains mostly reference material and documents that are useful to the general membership. A short list:
- Course Guide
- Lodge Pullout
- Lodge reservation form
- Course registration form
- Guest Waiver
- Lodge Waiver
- Membership application
- Peak awards list
Access the "FAQs and Forms" community here.
Activity Committee Members
This community's document archives contains forms that help committees take care of business. A short list:
- Accident report form
- Check request form (Word)
- Committee room reservation form (Word)
- Instructions on using the communities area
- Mountaineers logos
- A stylebook for using the logo
- Sample flyers, brochures and press releases for committee reference
Access the "Activity Committee Members" community here.
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Board Policy Manual
Sometimes it's useful to be aware of the policies that have been laid down by The Mountaineers Board of Trustees. We've placed the entire contents of the board policy manual online in the News & Events section of the website.
Mountaineers Board of Trustees Community
Online Board Policy Manual
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More Online Help
Websites
Activity and branch website hosting is available through the main office at no cost. Each activity or branch is responsible for maintaining the content of their site, but assistance is available in the form of page templates, graphics creation, emergency updates, and copy editing.
Communities
One of the recent features added to the site is the "Communities" section. This area allows interaction between individual members, committees and branches. Communities can be open to the general public or private, accessible to a variety of subgroups within the club. Private communities can be restricted to such groups as: committee members, students in a course, members of a single branch, etc. The system is flexible, and any data that we keep in our database can be used to isolate distinct groups.
Communities feature three areas: News Items, Forums, and Document Archives. Here's a brief description of each:
- News Items - maintained by the community administrator, News Items allows your group to post timely news and messages. A subscription function allows users to have messages sent to their email accounts instantaneously, daily or weekly. News Items can feature HTML, which means that they allow pictures, links and formatting.
- Forums - A threaded bulletin board for users to interact with each other. Some examples of forums are: general discussion, gear swaps, trail recommendation, etc. Users can subscribe to the Forums area the same way they do the News Items area.
- Document Archive - Each community provides a place for users to share documents with each other. This can be a useful tool for course administrators who want to eliminate paper materials as much as possible. Students can download syllabi, maps (in appropriate graphic format), gear lists, etc. Administrators can also create multi-level subfolders, allowing you to keep discrete sets of information.
For information about creating a community for your group, please contact the Mountaineers webmaster.
Leader Help Page
Another resource is our Help page, which contains many topics for branch and committee administrators and leaders. You will need to be logged in to view these help topics, however, which you can do using the login bar at the top of each page.
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