Acquisitions Policy

• Accept equipment only if related to a particular event and identified by date, individual user/owner and facts surrounding event.
• Accept all photographs and films dated prior to 1940. Attempt to obtain identification by place, time and individuals shown (if any).
• Accept significant photographs and films/videos dated after 1940 only if they can be identified by place, time, individuals shown (if any) and facts surrounding event.
• Accept all personal journals, manuscripts, trip logs etc.
• Do not accept books, magazines and journals (other than Mountaineer Annuals, see below).
• Accept ephemera if related to a particular event and identified by date, individual user/owner and facts surrounding event.
• Materials will be accepted only on the condition that the Club has the right to loan or transfer such materials to other museums and collections.

Retentions Policy

• Mountaineer Annuals: Retain ten copies of each Mountaineer Annual prior to and including 1956.
• Retain five copies of each Mountaineer Annual subsequent to 1956.
• Evaluate condition of retained Annuals and when condition is deemed less than perfect attempt to obtain replacements by advertising in the Bulletin and accepting donations.
• Equipment: Retain only if there will be display and storage space available within Club facilities. Otherwise, attempt to place in other appropriate museums or collections.
• Photos, films, videos, personal journals, etc: Attempt to place all such materials in other appropriate museums or collections except in those cases where club member access would be overly restricted or where ongoing and repeated member use is expected.