Accounting Assistant

Posted 4/24/2012

Position description: The Accounting Assistant performs a range of general accounting tasks, including processing accounts payable, accounts receivable and bank deposits. This position has primary responsibility for updating and maintaining several tracking spreadsheets. Additionally, the Accounting Assistant ensures that volunteers and staff understand and follow policies that ensure strong controls and accurate reporting. This position provides assistance to the Accounting Manager and Director of Finance and Operations.

Key responsibilities:

Accounts payable

  • Receive and ensure accuracy of invoices from vendors, and check requests from staff and volunteers
  • Code expenses and assemble voucher packages for approval by appropriate managers
  • Input data to accounting software
  • Process payment checks
  • Perform other basic clerical duties, including filing
  • Respond to questions from vendors, staff, and volunteers regarding payments
  • Maintain and ensure accuracy of accounting records, maintain proper internal controls, and ensure compliance with all relevant company policies

Deposits and revenue tracking

  • Perform daily batch closing for the membership system
  • Prepare daily bank deposits for the membership receipts
  • Prepare other bank deposits as needed
  • Deliver deposits to the bank
  • Assist with grant tracking, and distribute grant-tracking worksheets at month end

Other

  • Work with vendors, staff, and volunteers to meet the above requirements
  • Perform other duties as assigned in support of the goals of the organization

Candidate requirements:

  • High school diploma or equivalent required; college degree preferred
  • Minimum two years of accounting experience, preferably in a nonprofit environment
  • Passion for the mission of The Mountaineers, and ability to exemplify the organization’s values
  • Strong desire and ability to work in a diverse, team-centric goal-focused environment
  • Experienced user of Microsoft Office Suite and any accounting software. Familiar with or able to learn Microsoft Dynamics SL Accounting and FRX Reporting software, and PayPal credit card processing system
  • Self-motivated and well organized with creative problem-solving abilities, analytical thought process, demonstrated ability to take initiative and prioritize tasks, and attention to detail
  • Demonstrated ability to communicate effectively at all levels and to build and maintain strong internal and external customer relationships
  • Demonstrated ability to work independently with a high degree of accuracy and efficiency
  • Experience working with volunteers preferred
  • Retail sales or customer service experience, including use of point of sale software, preferred

Physical demands: The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

The employee must occasionally lift and/or move up to 20 pounds. While performing the duties of this Job, the employee is regularly required to sit and perform extensive keyboard work. The employee is occasionally required to bend for storing and retrieving files, and to use stairs.

Compensation and benefits: This position is for a part-time non-exempt employee. Regular schedule will be 15-20 hours a week. Benefits include membership in The Mountaineers, and paid sick, vacation and holiday time. 401(k) retirement plan available after one year of employment.

How to apply: Interested candidates should email a resume and a cover letter explaining 1) what experience, skills and personal characteristics qualify you for this position; and 2) why the mission and work of The Mountaineers appeals to you. Send all information to marjoriek@mountaineers.org. Full consideration is assured if letters and resumes are received by May 4 2012.

Disclaimer: The above information has been designed to indicate the general nature and level of work performed by employees within this classification. It is not designed to contain or to be interpreted as a comprehensive inventory of all duties, responsibilities and qualifications required of employees assigned to this job.


Program Center Administrator--Tacoma Branch

Posted 4/5/2012

The Mountaineers Tacoma Branch is seeking an energetic and hardworking professional who is passionately committed to the mission of promoting volunteer-based outdoor education, conservation and recreation through the Tacoma Branch of The Mountaineers. The part-time Tacoma Branch Program Center Administrator will be responsible for ensuring the lively success of the Tacoma Branch Program Center (TBPC) which is currently undergoing extensive renovation in the Old Town neighborhood of Tacoma. The multi-faceted position focuses on the TBPC rental business, building scheduling and upkeep, working closely with the Building Maintenance Team, supporting volunteer-run activities and courses, as well as providing the public face of the Tacoma Branch of The Mountaineers to members, the general public and renters, and coordinating with the Seattle staff of The Mountaineers.

The ideal candidate must be able to plan, strategize, manage, implement and work independently within a volunteer-run organization. The ideal candidate has a high tolerance for ambiguity and a willingness to adapt to changes in duties, policies and procedures as the branch settles into the new building. The ideal candidate must also demonstrate versatility as draft policies and procedures for the building operation and its rental business evolve. The renovated building represents a departure from the previous one-room facility used for a burgeoning number and variety of volunteer-run activities. It will be rented out for what was predominantly a weekend rental business. The successful candidate will see this transition as a challenge.

Compensation and benefits

This position is for a part-time, non-exempt position not to exceed 25 hours a week, which may include some evening and weekend work. A competitive wage and compensated annual membership in The Mountaineers are offered. Hourly range for this position is $13.85-$16 per hour depending on experience.

Before applying, please see the detailed description of this position.

How to apply

Interested candidates should send an email to TacomaMountaineers@gmail.com with a 1-2 page chronological resume and a 1-2 page letter of interest explaining: 1) what experience, skills and personal characteristics qualify you for this position; and 2) why the mission and work of The Mountaineers Tacoma Branch appeals to you. Full consideration is assured if letters and resumes are received by April 30, 2012.

Disclaimer: The above information has been designed to indicate the general nature and level of work performed by employees within this classification. It is not designed to contain or to be interpreted as a comprehensive inventory of all duties, responsibilities and qualifications required of employees assigned to this job.



Rock Wall Attendant

Posted 5/23/2011

The Mountaineers is hiring skilled belayers to work as Rock Wall Attendants at our indoor and outdoor artificial rock walls. Hours are primarily evenings and weekends on an as-needed basis, averaging 3-10 hours per month (subject to change with demand). Must be proficient belayer with standard ATC device, able to pass criminal background check, and have experience working with youth.

Wage: $11.00/hour

To apply: Send resume of relevant experience to Becca Polglase, Education Manager, beccap@mountaineers.org


The organization

The Mountaineers was formed in 1906 to explore the wild areas and peaks in the Pacific Northwest. The Mountaineers enjoys an outstanding reputation in its field and in the community and has ten thousand members with branches from Olympia to Bellingham. Our dedicated staff, members and volunteers are deeply committed to successfully accomplishing our mission. Each year 500 volunteers deliver outdoor skill courses to 2,500 students and lead over 2,000 recreational trips and courses. In addition we advocate for access and protection of recreation lands. Last year we helped protect 30,000 acres of public land in Washington State. The organization also publishes more than 500 outdoor recreation and conservation advocacy books via its Publishing Division. Our mission is to enrich the lives of people by helping them explore, conserve, learn about, and enjoy the wild lands and waters of the Northwest. The Mountaineers has a staff of 30 employees (14 employees at the Program Center where this job is located) and an annual operating budget of four million dollars. Please visit the other pages on our website for in-depth information about our organization, activities, programs, and mission.

The Mountaineers provides equal employment opportunities to all people regardless of race, age, sex, disability, marital status, sexual orientation, ethnicity, religion or any other basis protected by law. Please feel free to visit this page in the future for any openings that may occur.